AAHIM | Annual Meeting

2011 AAHIM Annual Meeting
Perdido Beach Resort
Orange Beach, AL

May 11-13, 2011

"Hidden Treasures of HIM"

Exhibitors

Perdido Beach Resort
27200 Perdido Beach Boulevard
Orange Beach, AL 36561

Resort Telephone: (251) 981-9811
Toll Free Reservations: (800) 634-8001

Exhibits: Wednesday, May 11th - Thursday, May 12th
Meeting Dates: Wednesday, May 11th - Friday, May 13th

	Register Online		Agenda
	Pricing		Shipping and Vendor Packet
	Corporate Sponsorship		President/Vendor Reception
	Floor Plan		Meeting Contacts

Pricing

Sponsorship Category	Pricing
Exhibit Booth at AAHIM Annual Meeting	$700 on or before 4/29/11 $750 after 4/29/11
Exhibit Booth at Corporate Sponsor Rate *Corporate Sponsor fee must be paid along with the registration or paid in advance of registration.	$630 on or before 4/29/11 $680 after 4/29/11
Corporate Sponsorship	$300
Speaker Sponsorship	$300
Lanyards/Badge Holders	$500 or cost
Meeting Break or Breakfast	$500
Business Luncheon on Thursday	$1500
President’s/Vendor Reception on Wednesday	$2500
Registration Bags	$1000 or cost
Contribution for Door Prizes	$100

Corporate Sponsorship Program

Membership is June – May and only $300!!

Exhibit Benefits

Discount of 10% on your exhibitor booth for all meetings.
Special recognition at your exhibit booth.
Logo printed on a sign at the attendee registration table and on the printed agenda.
Corporate Sponsor Listing: Company listing on the AAHIM website. Listing will include a description of services, contact information (50 words or less) and website link with logo.

Member Benefits

A company representative will be added to the AAHIM mailing list and will receive notification of educational programs and events. Take advantage of educational opportunities at member price.

President/Vendor Reception

All vendors and attendees are invited to the President/Vendor Reception on Wednesday, May 11th. The party will be held at the Perdido Beach Resort. All attendees are invited, and there will be food, music, door prizes and fun!

Meeting Contacts

Karen Price
Phone: 205-401-0035
karenkprice@aahim.org

Kayce Dover
Phone: 205-655-5691
kdover@himconnections.com

Exhibitor Agenda

Wednesday, May 11th

Time	Event
*8:00-11:00	*Exhibit Set Up
8:15-9:15	Registration
9:15-9:30	Welcome
9:30-10:30	Speaker
10:30-10:45	Break in Exhibit Hall
10:45-11:45	Speaker
11:45-1:30	Exhibit Time - Lunch with Vendors
1:30-2:30	Speaker
2:30-3:30	Exhibit Time and Break
3:30-4:30	Speaker
4:30-5:15	Exhibit Time and Break
5:15-7:30	Vendor Reception and President's Reception

Thursday, May 12th

Time	Event
7:30-8:30	Registration/Continental Breakfast/Exhibit Time
8:30-9:45	Speaker
9:45-10:00	Exhibit Time and Break
10:00-11:30	Speaker
11:30-12:00	Exhibit Time
12:00-2:00	Lunch, Business Meeting, and Awards
*12:00-3:00	*Exhibit Breakdown
2:00-3:00	Speaker

Friday, May 13th

Time	Event
7:30-8:30	Hot Buffet Breakfast
8:30-9:30	Speaker
9:30-10:30	Speaker
10:30-10:45	Break
10:45-11:45	Speaker
11:45-12:00	President's Closing Remarks

Shipping and Vendor Packet

Items must be shipped to the address below no more than one week prior to the show. GCAVP charges $50 for shipments up to 25 pounds & an additional $25 per 100 pounds. NO SHIPMENTS TO THE RESORT! GCAVP will charge more if they process shipping from the resort.

Shipping Address:
Gulf Coast Audio Visual Producers (GCAVP)
3720 North Pace Boulevard
Pensacola, FL 32505
ATTN: Name & Company (Person within your organization responsible for receiving boxes)
Conference Name/Arrival

GCAVP will be handling all other audio/visual and exhibit needs such as electrical service, furniture rental (only 1 chair comes with each booth), cleaning, installation, dismantle, etc.

**A vendor packet will be emailed to the contact person listed on your registration at least one month prior to the meeting. This packet will include all shipping instructions, freight fees, electrical forms, furniture rental forms, etc.