Thank you for supporting our AAHIM Annual Meeting. We have a great meeting planned, and your participation is very important to us. Join us on our journey this year as we celebrate Building for The Future! If you have any questions or need assistance prior to the show, please feel free to contact us. Thanks again and we look forward to seeing you at our show this year!
Island House Hotel
26650 Perdido Beach Blvd.
Orange Beach, AL 36561
|Setup:||Begins 9:00 am on Wednesday, April 18th
Vendors must be setup by 12:00 Wednesday, April 18th
Lunch for up to two registrants per booth will be provided at 11:00 am 4/18
**Premier vendors will receive up to four lunches.
|There will be a table set up in the vendor area where you will receive a welcome package and booth assignment. Our space is limited this year in the exhibition hall. Each vendor will have an approximate 8x10 area with one table and two chairs. (If you will have more than two attendees at the show, please contact Kristin Griffin or Karen Price to make certain additional seating is provided for your booth.)|
|Breakdown:||After 4:30 pm Thursday, April 19th|
|Wednesday, April 18th|
|12:00 - 1:00||Exhibit Time and Registration for Attendees|
|2:15 - 2:30||Platinum Vendor Presentation to Assembly|
|2:30 - 3:00||Break/Vendor Time (All Vendors)|
|4:00 - 4:15||Platinum Vendor Presentation to Assembly|
|5:15 - 5:45||Vendor Reception (All Vendors)|
|5:45 - 7:00||President's Reception (Vendors Included)|
|Thursday, April 19th|
|7:30 - 8:25||Exhibit time during participant registration and breakfast|
|9:30 - 9:45||Platinum Vendor Presentation to Assembly|
|9:45 - 10:35||Break/Vendor Time (All Vendors)|
|10:35 - 10:45||Gold Vendor Presentation to Assembly|
|11:45 - 11:55||Gold Vendor Presentation to Assembly|
|12:00 - 1:00||Business Lunch (Vendors Included)|
|1:00 - 1:45||Exhibit Time with Vendors|
|2:45 - 3:00||Vendor Drawings|
|3:00 - 3:10||Gold Vendor Presentation to Assembly|
|4:30 -||Vendor Booth Breakdown|
All items should be shipped to the address below, and please note all information regarding these shipments.
Please follow the instructions below regarding shipments for the meeting:
Due to very limited storage space at The Island House Hotel, please DO NOT ship any type of convention materials greater than one week before the date of the show.
Label and send all shipments directly to the hotel:
Att: ZACH HOYT| DIRECTOR OF SALES & MARKETING
ISLAND HOUSE HOTEL – A DOUBLETREE BY HILTON
26650 PERDIDO BEACH BOULEVARD
ORANGE BEACH, AL 36561
ATTN: Your Name (or responsible party) and Company Name **
Conference Name/Arrival. *
You may contact the venue directly for questions related to shipments by calling Zach Hoyt at 251-981-6100 or via email [email protected]. It is also important to note that the venue will not call for shipments to be picked up. You must make certain to call your particular carrier (UPS, FedEx, etc.) that will be picking up your shipment after the show to schedule this.
*Include the group’s name; date(s) of event and the name of the individual on site to whom the package will need to be delivered.
*Very important to include this information
Exhibit Registration: Early registration ends March 31, 2018. Registration after this date will be subject to a $50 late fee. After this date, exhibit space will be subject to availability.
Hotel: Island House Hotel Orange Beach – a DoubleTree by Hilton
Group Name: AL ASSC OF HEALTH IN $149/night for following dates
Arrival Date: 17-Apr-2018
Departure Date: 21-Apr-2018
Should you have any problems booking a room, please contact:
Kristin Griffin – 205-577-6893 – [email protected]
Karen Price – 205-527-4660 – [email protected]
Chloe Phillips – 256-458-5063 – [email protected]
Our gold and platinum level sponsorship package is designed to provide year-long brand awareness, lead generation and exposure as a thought leader. Benefits include:
Platinum Sponsorship ($2,500)
With only four sponsorships available for Platinum participation, this premier level of sponsorship sets you apart and provides your company or organization with optimal branding and networking opportunities. You will be given 15 minutes of dedicated time during the meeting to present a brief PowerPoint on your organization and your offerings. You will receive recognition as a Platinum sponsor on all of our printed materials as well as the website and press releases for our state meeting. Additionally, you will be named as a co-host for the social event of your choice at the annual meeting in the order which registrations are received. This comes with badges/registrations for your company attendees (up to four) and exhibit booth registration included. In addition you will also receive recognition on all printed material, press releases, and website for all remaining 2018 AAHIM sponsored activities/events including webinars, meetings, and summits.
Gold Sponsorship ($1,750)
With only three sponsorships available for Gold participation, this level of sponsorship provides your organization with a unique opportunity. As a Gold sponsor your company or organization will receive recognition on our website and printed materials including press releases. You will receive 10 minutes of dedicated time during the meeting to present a brief PowerPoint on the offerings of your organization. You will be named as a co-host for one social event during the annual conference. This sponsorship tier comes with badges/registrations for your company attendees (up to four) and exhibit booth registration included. In addition you will also receive recognition on all printed material, press releases, and website for all remaining 2018 AAHIM sponsored activities/events including webinars, meetings, and summits.
Silver Sponsorship ($1,250)
Silver Sponsors will receive recognition on our website as well as in printed material distributed at the AAHIM annual meeting. In addition, your company or organization will be listed as a co-sponsor for one of the social events during the annual meeting. This tier comes with badges/registrations for your company attendees (up to two) and booth discount.
Bronze Sponsorship ($300)
This registration level will provide a booth and badges/registrations for up to two attendees.
Additional sponsorship opportunities include event sponsorship and in-kind donations. Please see the attached to learn more.
|Exhibit Booth at AAHIM Annual Meeting||$700|
|Exhibit Booth at Corporate Sponsor Rate|
*Corporate Sponsor Fee must be paid along with the registration or paid in advance of registration.
|Lanyards/Badge Holders*||$500 or cost|
|Meeting Break or Breakfast||$500|
|Business Luncheon on Thursday||$1500|
|President’s/Vendor Reception on Thursday||$2500|
|Registration Bags*||$1000 or cost - Sold Out|
|Contribution for Door Prizes||$100|
|CORPORATE SPONSOR Platinum Level *See Benefits* Includes Exhibit Booth Registration||$2500|
|CORPORATE SPONSOR Gold Level *See Benefits* Includes Exhibit Booth Registration||$1750|
|CORPORATE SPONSOR Silver Level *See Benefits*||$1250|
|CORPORATE SPONSOR Bronze Level *See Benefits*||$300|
|Late registration fee if registered after March 31, 2018||$50|
* Check the box, but don’t send the money if company is paying for the items directly and shipping to AAHIM.
Exhibitor registration includes meals for 2 representatives.
Box Lunch for Wednesday: $25
Wednesday President’s Reception: $50
Thursday Breakfast: $25
Thursday Lunch: $30
Please visit the terms and conditions.
Click here if you need to cancel your registration.
Online registration will close at 11:59 PM CT on April 6, 2018. Onsite registration will NOT be available.
When you register online, you will have the option to pay by mail with a check or pay online with a credit card (AMEX, MasterCard, Visa, or Discover).
If you are paying by check, select “mail a check” under payment options. You will later see instructions to print the confirmation page and mail your payment to KnowledgeConnex. The mailing address will be on the invoice. Make your check payable to KnowledgeConnex and include the confirmation/order number with the check. Checks that do not reference the confirmation number will be returned to you and will not be applied to the registration.